Are you working in Qatar and active on social media? Be aware of these policies

  • 2 days   ago

Outlined below are general guidelines for employee engagement with social media provided by the Ministry of Information and Communications Technology here.

Note: These guidelines will evolve as technology continues to make possible new ways for social networking.

Personal Use of Social Media

If an employee uses social media in personal capacity, they should be mindful of the following:

1.The employee  should  never  disclose  any  information  that  is  confidential  or  proprietary  to their employer or any third party (e.g. companies, individuals and other government agencies) that has disclosed information to the Agency in confidence. They should never comment on anything related to legal or commercial matters such as regulatory matters, the status of  tenders and employment  contracts. Employee’s existing employment contract should also be prohibiting this.

2.The employee should keep in mind that what they publish will be widely accessible. For example, his or her supervisor and colleagues may come across what is being communicated online through their own use of social media. So, the employee should think about what they are saying and be responsible.

3. If the employee identifies himself as an employee of the Agency, they should make it clear that the views expressed are theirs alone  and should not use the Agency’s logo or  other means that may cause the audience to believe that they are representing the Agency’s views. The employee may use the following declaration as an example: The views expressed on this (e.g. blog; website...) are my own and do not necessarily reflect the views of <Agency name>.

4. The  employee should not infringe on the privacy rights of colleagues, such as by posting pictures of colleagues or giving out their contact details without their permission.

5. Personal use of social media should be done at an employee's personal time.

Professional use of Social Media on behalf of the Agency 

When it comes to using social media professionally (e.g. as part of the Agency’s awareness campaign, interactive on-line discussions with external peers and contacts, or when  representing the Agency in particular on-line forums), these basic guidelines should be followed:

1.The  employee should disclose who they are and their role at the Agency. The  employee should not pretend to be someone they are not. 

2.The employee should try and understand the culture of the online communities they communicate with so as to interact effectively.

3.The employee should protect their own privacy and respect the privacy and contact preferences of others.

4.The employee should write about what they know and their areas of expertise. If the employee is not an expert on a particular topic that comes up for discussion, they should make this clear to others. The employee can also suggest how to get in touch with someone else in the Agency who has expertise in a given topic area if appropriate and after the proposed expert’s permission. They should not  comment  on  any  matter  which  may  have  legal  or commercial implications for any third party.

5. Where practicable, links to the Agency’s website should be provided so that individuals and on-line communities have access to official statements, documents and initiatives.

6. The employee should engage in healthy debate and not use social media to criticize or denigrate colleagues or individuals, agencies and companies that the Agency employs and/or collaborates with. When disagreeing with others’ opinions, the  employee  should keep  it appropriate and polite. They should choose words wisely and be careful and considerate. 

7.The  employee  should  be  accountable  by  quickly  and  clearly  correcting  any  mistakes they may  make  in  presenting  information  related  to the Agency’s work  and  initiatives.  For example,  if they choose  to  modify  an  earlier  post  to  a  blog,  readers should  clearly  be informed that they have done so. 

8.The employee should take a few minutes to think about what he or she is going to say before actually saying it. He or she may also want to consult his or her manager if he or she is unsure how to respond to a particular issue that is being discussed. The employee is the author, and responsible for anything that is published, so they should use good judgment.

9. The employees should not create additional social media accounts of the Agency.All official social media accounts should be created and administered by the e-Participation Leader or the  personnel  assigned  with  the  responsibilities  of  online  communications  in  the  Agency.

10. Departments in the Agency seeking to market their activities in social media or who want to start a blog/create pages/accounts should channel it through the e-Participation Leader.

11.If the  employee comes across  in  social  media  comments  regarding  Department  level programs or  the  Agency  in  general, he  or  she  should keep the e-Participation  Leader informed.

 

Use of electronic  means and  online  communication channels for people-government communication offers ease of use, convenience of time and location, transparency and people’s trust, and reduction in governance cost.

Therefore, governments internationally and regionally are adopting such means and  communication channels to encourage people’s participation in governance, which has aptly grown to be known as e-Participation.

The objective of e-Participation istoengagepeoplein development policy and decision-making processes  through  use  of  information  and  communication  technologies. e-Participation  is  an important index in major global e-Government rankings such as UN-e-Government Survey and WEF-Global IT Report (GITR). 

Qatar currently ranks 45thin the UN e-Participation Index 2014. As per findings of a UN e-Government Assessment Mission conducted in 2011, the culture of e-Participation is still lacking in many institutions and people in Qatar.

One of the objectives of ictQATAR is to improve e-Participation between government agencies and  the citizens,  residents  and  communities  ofQatar  (hereinafter  collectively  referred  to  as “people”). 

Source: iCTQatar

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