Pros and Cons of Recording, and Taking Notes

  • 7 months   ago
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The advantages of taking notes have been recognized for centuries, dating all the way back to 3,400 BCE. Kings and Law Makers alike would employ the use of professional scribes to document their every word, from meetings to formal decrees. It's no secret that having your thoughts and words written down directly for quick reference and accuracy is a huge advantage when it comes to important documentation. That's why, even up into the modern age, transcription has remained an incredibly valuable tool for businesses, and students worldwide.

As with everything, technology has changed the way that note-taking and transcription are performed. Luckily, we no longer need to have a physical person jotting down every word. Modern recording and transcription services have made taking notes and transcribing recordings a breeze. However, you may be asking yourself, what is the exact reason for recording, and transcribing notes? Of course, we are always told that during important meetings, or lectures, we should write down our thoughts and highlights; but what are the exact benefits?

  • Advantages of taking notes.

Whether you are in an important business meeting or attending a school lecture, taking notes is important for quick reference after the fact. You may need to quickly go back over points addressed in the meeting that will aid you in completing your project. Having everything discussed readily available to you is a massive advantage over simply trying to commit everything discussed to memory. However, traditional note-taking is not without its drawbacks.

Traditional note-taking lends itself to the potential for massive inconsistency. You are relying on your own ability to properly record important details at the speed of the person speaking them. For a professional transcriptionist, this may not be a problem. However, for the average Joe, it's not as easy as it sounds. You may find yourself writing down information that is not relevant while glossing over the important details. Even worse, you may write down the important details incorrectly.

Luckily, technology has given us a solution to this problem as well.

  • Advantages of Recording.

The use of recorders in meetings, courtrooms, and even classrooms has been around for decades. The primary reason for this is simply to ensure that every word spoken, is documented. It allows you to safely save entire lectures, meetings, and interviews in one space without the fear of misunderstandings, misinterpretations, or missed points. You get the entire conversation available for reference. However, much like with traditional note-taking, the recording has some disadvantages as well.

For starters, quick referencing certain points within the recording can be a slog, if you don't have timestamps readily available. You may find yourself wasting valuable time trying to fast-forward, and rewind your way to the exact area of import that you need. However, even with that drawback, the recording is still the way to go for most professionals. This is due to the far longer list of advantages that recording offers, as opposed to disadvantages.

For instance, if you find yourself conducting an interview as an employer, you may want to document the answers of the potential employee for reference after the interview. Recording the interview, as opposed to taking notes, will allow you to devote your entire focus to the task at hand. You can maintain eye contact with the other individual, and keep the flow of the interview natural and consistent. This is why journalists in particular often utilize recordings over traditional note-taking. These advantages carry over well into any area in which note-taking might be necessary.

  • Turning Your Recording, Into Notes.

In the case of traditional note-taking versus recording, you can absolutely have your cake and eat it too. As mentioned above, technology has made wonderful advancements in the area of transcription. With services such as Audext, you can actually turn your recordings into written transcriptions with just the click of a few buttons. Audio to text converter online Audext is a service that allows users to import their audio files, and convert them into a written text format that can be downloaded as TXT or DOC file formats. This means that you will be able to record your interview, lecture, podcast, or meeting and still be able to convert the audio file into a reference text for later use. With a transcribed audio file, the drawbacks of both methods disappear.

You truly get the best of both worlds, using Audext. You are able to devote your entire attention to the situation at hand while recording the conversation. You can then have that conversation transcribed, and used for quick and reliable reference down the road. In addition to transcription, Audext will also allow you to edit the transcription in their own editor on the website. Better yet, you will have each word within the transcription linked to a timestamp within the audio file for quick audio reference. It really is an amazing service that anyone in a position to be taking notes should take advantage of.

Bear in mind that Audext is not meant for video files, simply audio. However, anyone in need of a professional, top-notch transcription of their audio recording should be taking advantage of the services offered by Audext.