Inventive Ways to Reduce Your Office Printing Costs

  • 2 months   ago

As the owner or office manager of a business, you're continually looking for ways to reduce costs. One area of emphasis that you seldom forget about is office printing. It can cost your company a fortune to print continually throughout the year. Rather than switch to an entirely paperless model, why not get creative and come up with inventive ways to reduce your office printing costs?

This guide serves as a starting off point for you as you continue to come up with ways to save your company money. Refer to it whenever you need a new suggestion to implement. Also, remember not to sacrifice quality for quantity because you'll get greater value out of the items that you pay more for initially and continue to use throughout the years.

Invest in Remanufactured Ink Cartridges

There are distinct advantages to buying ink cartridges remanufactured. To illustrate our point, we've created a list of pros and cons for you to think about today. Once you've got an idea of what you want to spend on ink, you'll be able to stretch your office printing budget as far as you possibly can afford to do so realistically.


  • Distinct cost savings. Remanufactured ink cartridges cost less. They offer the same ink quality as new cartridges and can save your business a mint. Rather than allow companies such as Canon or Epson to capitalize on your need to print regularly, you're supporting smaller companies that have their customers' best interests in mind.
  • Less waste generated by your company. Existing ink cartridges are refilled and reused. That means that you'll create less waste as a company because you decided to make the switch. In-office settings where printing is a necessity, you can still reduce the negative impact you make on the planet by investing in remanufactured ink cartridges.


  • Not getting your money's worth by having less ink to work with while printing. Some companies advertise remanufactured ink cartridges but don't offer the same quality of ink as brand name manufacturers. If you tend to lean toward Canon and Epson products because you know you'll get the most out of their cartridges, make sure to read online reviews before buying from a remanufactured ink cartridge seller.

As you can see, there are pros and cons that come with purchasing remanufactured ink cartridges. It is one solution that helps you reduce your office printing costs. There are many other ideas to explore that could significantly slash business expenses, helping you improve profitability by controlling expenditures effectively. Another idea is to carefully monitor the documents that you print, which we'll show you how to do below.

Be More Conscientious About What You Print

When you and your employees print, there are some things you can do to prevent waste. The first is to take the time to preview all documents that you want to print. Doing so allows you to change the mode from landscape to portrait or vice versa. It also helps you see how the content fits on the page and to make adjustments before sending the document to print.

Other things you can do to make the printing process go more smoothly and cost you less include:

  • Print in color for presentation purposes only. Use black and white or grayscale for all other documents. Save color for when you need to make an excellent first impression on a client, customer, or potential business partner.
  • Use both sides of the sheet of paper. Choose double-sided as a printing option always. It doesn't save ink, but it cuts down on the amount of paper your business buys each year.
  • Draft mode is ideal for projects that you need to see a physical copy of right away. If you need to preview how a printed document looks in hand, use draft mode. It will give you a good idea of how legible and attractive it is to others.
  • Select the right paper for the project. Regular printer paper may not give people the impression you initially hoped it would. Pay close attention to printer thickness, opacity, and color for the best results.

The tips listed above have their benefits. They can lower your printing costs by allowing you to be more selective with what you choose to print. Introducing the pointers to your staff helps them be on the same page as you by adopting a conservative approach to printing in the office.




Take a Proactive Stance to Continue to Cut Down on Expenses Wherever You Can

Learn more about reducing your office printing costs by continually looking for ways to cut back on unnecessary spending. Buying supplies in bulk or buying from trusted companies that pioneered the ink remanufacturing like Yoyoink who deliver quality products at low cost, or investing in equipment with lengthy warranties, and purchasing remanufactured ink cartridges as opposed to new ones helps spare you the hassle of increasing your monthly supply budget.